One of the biggest misconceptions about virtual assistants most people have is that they liken them to a robot. You can instruct them to do certain repetitive tasks like make calls, take down appointments, and note certain things. Although these are well within the purview of virtual assistants, or VAs as a lot of people call them, they are also capable of so much more. Something that a lot of people underestimate is the VAs ability to learn. Even when a VA has no prior experience in a certain field or task, they are able to easily adapt and progress in that certain task quickly.
This is why some of the people who make use of virtual assistants’ expertise liken them to a clone. For instance, a business owner is having trouble juggling all the tasks that need to be done. This is a perfect time to hire a VA, as VAs will do the things you no longer have the time to do. A lot of people are finding success by making use of their services, and because they work out of their own homes or spaces, there is no need to create space in the office just to accommodate them.
Now that you know just how valuable VAs are, the next step would be to find some of them to hire. There are many freelancers that offer their services, and they are easily found online. Aside from single entities, there are also virtual assistants who have chosen to band together as a group in order for them to reach a wider audience. However, the wisest choice would arguably be getting a VA from a digital media company like SquareFish Inc. This is because VAs that are outsourced by a company already have certain skill sets that you would find beneficial in a business, like SEO, social media management, and other online marketing tasks.
Tasks a VA Can Handle
As mentioned before, virtual assistants have the uncanny ability to learn on the job quickly. Even though they may lack experience in a certain task, they will quickly be able to adapt and catch up to seasoned workers. In spite of this though, the wisest thing to do in regards to workload allocation would be to initially assign tasks the VA is already familiar with. That particular task can become their specialty of sorts, and you can then slowly transition, or add tasks that are related to their initial work.
For example, if a VA were to have experience with content writing, you can assign that person with handling blogs. Later on, you can then slowly hand out link-building and copywriting assignments to that VA, which they can gradually assimilate into their workload. With this, they wouldn’t be getting too much of a shock as opposed to immediately handing them jobs they have no training or knowledge in, which is basically throwing them into the wilderness to fend for themselves.
A lot of virtual assistants would actually be very enthusiastic in learning something new. It can then be added to their repertoire, which they can use to expand their resume. The employer will also benefit from having a VA constantly learning new tasks, as the more the VA is able to do for the company, the more bang for their buck the employer gets out of what they’re paying the worker.
Additional Virtual Assistant Management Advice
Now that you have tasks that you have lined up for your VA, here are some additional tips so you can utilize the VA to the fullest.
- Inherent communication disadvantage
Despite the plethora of benefits that having an offsite employee can give, you need to accept the fact that simply because of the nature of their work, there is already a certain distance in communication. You’re going to have to put in the extra effort in order to ensure you properly convey your message to the VA, which will also prevent mishaps from happening. This is especially important in the beginning as you are still setting up boundaries and expectations.
- Clearly set what is expected of them
You need to be perfectly open with the VA if you want them to function at their peak. If there is something wrong with what they’re doing, immediately correct them, and clearly state what you expect of them. This is very important, because if the lines aren’t clearly drawn you will have an ineffective relationship with your VA, which will inevitably lead to failure.